A procurement specific questionnaire requests supplier information that is tailored to a particular competition and supplements core supplier information provided elsewhere.
Detailed explanation
The questionnaire may cover technical experience, key personnel, financial information, professional authorisations, contract-specific declarations, supply-chain arrangements or evidence linked to conditions of participation. It should be read alongside the notice and procurement documents.
Suppliers must answer for the correct bidding legal entity and distinguish between information held centrally and evidence requested specifically for the competition. Inconsistencies between the questionnaire, platform record, certificates and tender response can create clarification or compliance risks.
A controlled response process should allocate each question to an evidence owner, record the source document and complete an independent consistency review before submission.
Why it matters
It can test information directly relevant to the contract and conditions of participation.
How buyers use it
The buyer uses the questionnaire to obtain information necessary to assess supplier suitability and procurement-specific participation requirements.
What suppliers should do
- Confirm the bidding entity and consortium structure.
- Map every question to its evidence source.
- Check dates, thresholds and reference periods.
- Reconcile answers with central supplier information.
- Complete a final declaration and consistency review.
Where it fits in the process
- 1Questionnaire issued
- 2Supplier allocates evidence
- 3Responses completed
- 4Consistency checked
- 5Buyer assesses participation
Frequently asked questions
Is it the same as a Selection Questionnaire?
It may perform a related function, but terminology and structure depend on the applicable regime and procurement documents.
Can we refer to information on the central platform?
Only where the documents permit it and the information is complete and current.
Whose financial data should be used?
Use the legal entity specified by the tender, including any permitted reliance arrangements.
Can answers be clarified later?
Do not rely on clarification. Submit complete and accurate information by the deadline.
What should be independently reviewed?
Entity names, dates, values, declarations, evidence references and consistency with the main tender.
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